Is my business data safe?

It depends entirely on which tool and which plan, and it's the first thing to check rather than the last. There are real differences in whether what you type is used for training, and they're worth reading before anything sensitive goes in.

Do I need the paid version?

For a business, yes. The free versions are fine for trying AI on drafting and reading. The paid ones add working with your files, saving instructions you reuse, and running things on a schedule, and the setups in an AI Game Plan need one. We recommend Claude.

What does it change for my team?

It takes the copying, sorting and first drafts off everyone's week, so they spend that time on the work that needs a person.

Where should I start?

With one job you do every week that you already dislike. Get that working properly before adding a second one.

Where does AI help a small business?

AI is very good at one kind of job and bad at another.

Almost every small business owner has tried the chat box, got a passable email out of it, and quietly concluded that's what AI is. That's one use, and it's the least valuable one.

What follows is the kind of job it's good at, the kind it's bad at, and how to tell them apart.

What AI Does and What a Person Checks

A pattern runs through all of these: the input is language or a mess, the output is a first draft, and a person checks it.

What AI Does and What a Person Checks, job by job
The Job	What AI Does	What a Person Does
Jobs AI is good at
Turning a mess into a structure	Turns a folder of notes into a summary, a call recording into a list of what was agreed, a pile of receipts into rows.	Checks the summary, the list or the rows before anybody relies on them.
The first draft of anything you write often	Drafts the quotes, follow-ups and job descriptions, once it has been taught your tone and your rules.	Edits the draft, which is faster than writing it.
Reading something long so you don't have to	Finds the three things in a forty-page contract or spec that affect you.	Decides what to do, and sends the paragraph that matters to your lawyer.
Work that's simple and just takes ages	Renames three hundred photographs by client and date, or builds the spreadsheet that summarizes forty invoices.	Checks the result.
Jobs where being wrong is expensive
Arithmetic that has to be right	Produces the inputs.	Lets ordinary software do the sums for totals, tax, payroll and invoices.
Facts you can't check	Drafts the answer, in the same confident tone whether it's right or wrong.	Somebody who knows the answer reads it before it goes to a customer.
Anything sent to a customer	Writes the draft.	Reads it before it's sent, so one bad draft never becomes a customer problem.

The Test We Use

Would you hand this job to a capable new hire in their first week, and would you check their work before it went out?

Yes to both A good fit to start with.
You wouldn't hand it over at all Not a fit yet.
You'd hand it over and not check it Too important to start here.

That test is more useful than any list of tools, because it survives the tools changing.

What Makes AI Work in a Business

Set it up once so it knows the business: what you do, who your customers are, how you write, what you never say. Most people who conclude AI isn't that good have been using it without ever telling it anything about themselves.

After that, the difference between a novelty and a tool is whether the useful jobs get written down and reused instead of re-explained every time. That takes a couple of afternoons.

Common Questions

Is my business data safe?: It depends entirely on which tool and which plan, and it's the first thing to check rather than the last. There are real differences in whether what you type is used for training, and they're worth reading before anything sensitive goes in.
Do I need the paid version?: For a business, yes. The free versions are fine for trying AI on drafting and reading. The paid ones add working with your files, saving instructions you reuse, and running things on a schedule, and the setups in an AI Game Plan need one. We recommend Claude.
What does it change for my team?: It takes the copying, sorting and first drafts off everyone's week, so they spend that time on the work that needs a person.
Where should I start?: With one job you do every week that you already dislike. Get that working properly before adding a second one.

Want to know which jobs in your week qualify?

Tell us what a normal week looks like. We'll name the ones worth handing over, and the ones we would leave exactly where they are.

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Based in St. Clair Shores, working across Metro Detroit.